The two most effective and common accounting programs used by accountants to run their businesses are QuickBooks Desktop and QuickBooks Online. Some people who use QuickBooks Desktop feel the need to switch to QuickBooks Online. Such people have a proclivity to move company files from QuickBooks Desktop to QuickBooks Online. In this article, we'll throw light on the different ways to move Company files from QuickBooks Desktop to QuickBooks Online.
What is new in QuickBooks Online?
QuickBooks Online has several unique functionalities making it distinct from QuickBooks desktop and other accounting programs. These features are given as under:
It is extremely easy to set up and handle transactions in QuickBooks Online.
The QuickBooks Online version makes it easy for users to attach documents, photos, and other items to transactions.
A user can pick from a variety of labels for places and track by place.
Users of QuickBooks Online can set it up in a way that their bank transactions are automatically downloaded.
When you click "Auto-add to register," new banking rules are added automatically.
It helps in keeping track of time and generating reports in a timely manner.
In QuickBooks Online, users can use journal entries to list accounts payable and receivable on more than one line.
You can get a more detailed report if you use management reports in QuickBooks Online.
What is the procedure to transfer Company Files to QuickBooks Online?
You can conveniently move your company files from QuickBooks Desktop to QuickBooks Online by performing the steps given below:
Step 1: Inspect the size of your Company File
If you open the QuickBooks Desktop File and press F2, you can find the file size in the Product Information window. When importing the file into QuickBooks Online, it's important to keep in mind that the file can't have more than 350,000 characters in total.
Step 2: Making arrangements for exporting the Company files from QuickBooks Desktop
Updating Data: This means making changes to the data and cleaning it up. At this point, you can change your client names or add their contact info.
Watch out for items that need to get done. At the end of each month, year, or quarter, you should convert all of your data to make sure it is correct.
Make a copy of the data as a backup before you import it into QuickBooks Online. To do this, log in to QuickBooks Desktop and go to File > Backup > Company > Create a local backup.
Step 3: Creation of a fresh account in QuickBooks Online
Set up an account for QuickBooks Online. You will be asked to enter your name, email address, contact information, and a password when you set up your account.
Step: 4 Open QuickBooks Desktop
You now need to Open QuickBooks Desktop and login using your correct account credentials.
Step 5: Start with the Export process
Now, log in to your QuickBooks Desktop account to make alterations to your company data before exporting it to QuickBooks Online.
Step 6: Sign in to QuickBooks Online Account
Now, you must enter your user ID and password to get back into your QuickBooks Online account.
Step 7: You can also Import Inventory in QuickBooks Online
If you want to import inventory, QuickBooks Online will ask you if you want to do so. If you choose "yes," QuickBooks Online will change your stock using the "first in, first out" (FIFO) method. But if you're not sure, choose "no." You can import your inventory from an Excel spreadsheet at a later time.
Step 8: Copy Company Files
You must choose the correct QuickBooks Online Company file to import data. After everything is done, the files will be copied, which could take up to 30 minutes. Depending on the File size, this process could take a few hours.
When the copying process is complete, click on the option to Complete your Setup in order to log in to QuickBooks Online. Lastly, review the imported company files.
Conclusion
By the end of this blog, you should be able to transfer Company Files from QuickBooks Desktop to QuickBooks Online without any hassle. For QuickBooks expert assistance, you can reach us out by calling us at the helpline at +1800-615-2347.
Read Also: How to Fix QuickBooks Error Code 12002?
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